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Category: HOA

Register for the New Gate Entry System

John's Landing HOA

🏡 JOHN’S LANDING HOA – IMPORTANT GATE ACCESS NOTICE
ACTION REQUIRED: REGISTER FOR THE NEW GATE ENTRY SYSTEM

Dear Homeowner/Resident,

The John’s Landing community gate system has been upgraded to the new ButterflyMX Smart Entry System.
This new system replaces the old 4-digit codes and provides a secure and convenient way for residents to open the gate using a smartphone app or a personal 6-digit PIN.

📌 IMPORTANT – THE OLD GATE CODES NO LONGER WORK

The old 4-digit access codes have been permanently disabled.
Residents must now use ButterflyMX for gate access.

✅ HOW TO REGISTER

If you have not yet received your registration email, or if you are unsure how to register, please contact our property manager right away.
She will assist you in getting set up and ensure you have everything you need to use the new system.
📧 Terri Grace | Folio Association Management
📧 Email
📞 (407) 214-8806

📝 ADDITIONAL RESIDENT REGISTRATIONS

  • Only residents that are adult drivers needing vehicle gate access should be registered.
  • Minors and children should not be added to the system.

📱 HOW TO DOWNLOAD THE BUTTERFLYMX APP

  1. After providing Terri with your email address and receiving a ButterflyMX registration email.
  2. Follow the instructions in the email to Download and Install the “ButterflyMX app.
  3. Once installed, open the ButterflyMX app.
  4. Log in to your account.

If you need help downloading the app, please contact Terri she can walk you through it step by step.

🚪 HOW TO OPEN THE GATE USING THE APP
Once registered, you will be able to:

  • Open the gate using the ButterflyMX app (Swipe to Unlock)
  • Use your personal 6-digit PIN (managed by yourself)
  • Provide guest or delivery access using virtual keys or temporary PINs generated in the app

🎛️ ABOUT GATE CLICKERS
Your existing gate clickers will continue to function as usual — no changes are required.
However, you do not need to purchase a clicker in the future.
The ButterflyMX app provides a convenient way to open the gate from your phone.

🧓 NEED HELP?
We understand that some residents may prefer in-person support. If you need assistance or are not comfortable with technology, please call Terri at the number above.

Thank you for your attention and cooperation as we complete this important security upgrade for our community.

Folio Association Management

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Important Reminder – ButterflyMX Registration Gate | Clickers Still Work

John's Landing HOA

Dear Homeowners and Residents,

As we continue to roll out the ButterflyMX Smart Entry System, we would like to provide a few important reminders and updates to ensure a smooth transition for all residents.

🔹Resident Registration
Only residents who drive and require vehicle gate access should be registered in the ButterflyMX system.
Minors and children who do not operate a vehicle should NOT be registered. This includes children using scooters, skateboards, bicycles, or those who walk into the community. For safety reasons, they should use the pedestrian gate, not the vehicle gate.
The ButterflyMX system is designed exclusively for secure, trackable vehicle access. It is not intended for pedestrian-only use.

🔹Check Your Spam Folder
If you have not received your registration invitation from ButterflyMX, please be sure to check your spam or junk email folder, as some invitations may have been filtered.

🔹Gate Clickers Still Work
Please note that your existing gate clickers will continue to function as they have in the past. The new system enhances access options but does not replace the functionality of your current remotes.

🔹Address Privacy Update
To protect resident privacy, home addresses are being removed from the ButterflyMX directory. Only resident names will be visible.

If you have any questions or need assistance with the registration process, please contact:
Terri Grace
Folio Association Management
📧 Email
📞 (407) 214-8806

Thank you for your cooperation in helping us maintain a safe and efficient entry process for our community.

Warm regards,
Folio Association Management

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Important Notice – Old Gate Codes No Longer Valid | ButterflyMX Access Instructions

John's Landing HOA

Dear Homeowners and Residents,

🔐 Update on Gate Access Codes

As part of the recent upgrade to the ButterflyMX Smart Entry System, please be advised that the previous 4-digit gate codes were part of the old system and are no longer valid.

The new system now uses unique 6-digit access codes assigned to each registered resident through the ButterflyMX app.
These codes are required for personal gate entry and replace all previously used access codes.
Please do not share your personal PIN with others, as it is tied to your individual resident account.

🔐 Accessing Your New Personal 6-Digit Code

Each registered resident has been assigned a unique 6-digit PIN for secure gate access.
To locate your personal ButterflyMX access code:

  1. Open the ButterflyMX app on your smartphone.
  2. Tap the Account icon in the bottom right corner.
  3. Select “My PIN”.
  4. Tap the 👁️‍🗨️ eye icon to reveal your personal 6-digit access code.

This code is unique to your resident profile and should not be shared with others.

🚪 Providing Guest or Vendor Access

ButterflyMX allows you to generate temporary or recurring access codes for visitors, deliveries, or service providers.
To create a visitor PIN:

  1. Open the ButterflyMX app.
  2. Tap the “+ Visitor Pass” button or “+ Delivery Pass.”
  3. For Visitor Passes choose the Pass you wish to create business hours, one-time, recurring, full-day, or time-limited.
  4. Follow the prompts to send it to your guest.
  5. For Delivery Passes Copy Instructions and send to the Delivery driver.

This gives your visitors convenient and secure entry while preserving the safety of your personal PIN.

If you have not yet registered for the ButterflyMX system, please do so as soon as possible.
For a helpful walkthrough and resident resources, visit:
🔗 https://butterflymx.com/resources/resident/

📩 Questions?

If you have any questions or need assistance with registration or using the app, please contact:
Terri Grace | Folio Association Management
📧 Email
📞 (407) 214-8806

Thank you for your cooperation as we work to fully transition to this enhanced gate access system.

Warm regards,
Folio Association Management

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Immediate Action Required – Register Now for ButterflyMX Gate Access

John's Landing HOA

Dear Homeowners and Residents,

We are pleased to inform you that the ButterflyMX Smart Entry System has now been installed at the community entrance gate.
To allow all homeowners and residents time to complete registration, the gates are currently open.

The system will be activated and the gates will be closed within the next few days, so it is essential that all residents who require gate access complete their registration as soon as possible.

Important: Email addresses are required for all homeowner/resident registrations.
Please note that email addresses—not phone numbers—are required for homeowner/resident registrations.
Each resident must have a valid email address on file to receive their personal ButterflyMX registration invitation and create an account in the system.

If there are additional residents at your property (e.g., spouse, partner, adult children, or roommates) who require gate access, please send their email addresses to:
Terri Grace | Folio Association Management
Email: Email
Phone: (407) 214-8806

Registering now will ensure uninterrupted access and a smooth transition as we activate this important security and convenience upgrade for our community.

If you have already submitted all required information, no further action is needed.

Phone numbers are used for visitor access and virtual keys.

To explore how the ButterflyMX system works and access helpful user resources, please visit:
🔗 https://butterflymx.com/resources/resident/
🔗 https://butterflymx.com/blog/door-pins/

We appreciate your prompt attention and cooperation.

Warm regards,
Folio Association Management

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URGENT: Action Required – Register for ButterflyMX Gate Access

John's Landing HOA

Dear Homeowners and Residents,

As a reminder, the new ButterflyMX Smart Entry System is being installed this week at the community gate. To ensure uninterrupted access, it is critical that all residents complete their registration as soon as possible.

If you have not yet registered, or if there are additional residents at your property who require vehicle gate access (e.g., spouse, partner, adult children, or roommates), please submit their email address immediately so that individual registration credentials can be issued.

Please send all necessary contact information to:
Terri | Folio Association Management
📧 Email
📞 (407) 214-8806

This step is essential to activate access for each resident through the ButterflyMX mobile app and avoid any access disruptions once the system goes live.

Personal Access Code
A Door/Gate PIN is a convenient and secure backup method for accessing your building when your phone or keys aren’t available.
With ButterflyMX, you can easily create, customize, and use a Door PIN.
Disclaimer: Gate/Door PINs are meant for resident/tenant use only.
If you need to provide access to a visitor, please create a Visitor Pass for them instead.
They offer you more control and can be issued to multiple people.

How to Find Your Personal Access Code
Once you’ve registered and logged into the ButterflyMX app:
1. Open the ButterflyMX app on your phone.
2. Tap the “My Account” or “PIN” section.
3. You will find your unique PIN code listed there.
4. You may also generate virtual keys or temporary PINs for guests as needed.
This personal access code allows you to enter the community gate manually if needed and is tied to your individual registration.

Delivery & Service Vendor Access
We are also pleased to inform you that access codes have been provided to key community vendors through their respective corporate channels.
These include:
• Amazon
• Crystal Springs Water
• DHL
• Duke Energy
• FedEx
• Kroger
• Primo Brands (formerly ReadyRefresh | Zephyrhills)
• Total Home & Lawn Defense
• UPS
• USPS
• Waste Pro
These companies have been issued entry codes to ensure continued and seamless delivery or service to your homes.

Learn More
For a helpful overview of the ButterflyMX system and user setup guides, please visit:
🔗 ButterflyMX Resident Resources
🔗 ButterflyMX Gate/Door Pins

Thank you for your prompt attention to this matter.

Your cooperation ensures a smooth transition and helps enhance the safety and convenience of our community.

Warm regards,
Folio Association Management

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Resident Contact Info for ButterflyMX Gate Access

John's Landing HOA

Johns Landing-Action Required

Provide Resident Contact Info for ButterflyMX Gate Access

Dear Homeowners,

As we prepare to implement the new ButterflyMX Smart Entry System at the community gate, we want to ensure that all residents who require vehicle access are properly registered and ready to use the system.

To complete the setup, we kindly request that homeowners provide the email address of any additional RESIDENTS (e.g., spouse, partner, adult children, roommates) living at your property who require vehicle gate access.
This information is necessary so that each resident can receive their personal registration instructions and access credentials and for the ButterflyMX app.

Please send the required contact details directly to the management company:
Terri | Folio Association Management
📧 Email
📞 (407) 214-8806

Providing this information as soon as possible will help prevent any access issues once the system is active.
If no additional residents at your property require access, no action is needed.

To learn more about how the ButterflyMX system works and explore helpful user guides, please visit:
🔗 ButterflyMX Resident Resources

Thank you for your prompt attention and cooperation as we work to enhance, upgrade, and streamline our community access.

Warm regards

Folio Association Management

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Association Assessments Due on July 1, 2025

John's Landing HOA

Association Assessments Due on July 1, 2025


The current Association dues are $1,000 a year due bi-annually for the amount of $550 on January 1st and July 1st.

The current Association dues are due on July 1, 2025.

Ensure that your dues are never overdue; Online Payment.

Homeowner Payment Info

 

 

 

Dear Homeowner:

On behalf of your Community Association, Inc. Board of Directors and Folio Association Management, we extend a warm welcome to your new home! Folio Association Management is the association management company for your community, which is deed restricted.

We understand that moving into a new home can be both exciting and overwhelming, which is why we strive to make the transition as smooth as possible for residents. As part of our commitment to providing you with excellent service and convenience, we offer an online portal designed to enhance your living experience.

Our online portal provides a convenient platform for you to access various services and amenities from the comfort of your home. Whether you need to access your homeowner account, submit maintenance requests, or view your governing documents, or your communities’ rules and regulations.

By signing up for our online portal, you can enjoy the following benefits:
• 24/7 Access: Access your account anytime, anywhere, from any device with an internet connection.
• Convenient Payments: Easily pay your assessments and other fees online, saving you time and hassle.
• Effortless Maintenance Requests: Submit maintenance requests online and track their status in real time.
• Community Updates: Stay informed about upcoming events, community announcements, and important updates.
• Architectural Requests: Submit architectural requests online, before commencing any exterior home improvements, it is imperative to obtain approval for the proposed modifications.

Signing up for our online portal is quick and easy. Simply visit www.myfolioaccount.com to create your account or scan on the QR code below. Note that you can add any additional accounts including your clubhouse account. You will need to create your first account then add your second account by clicking “my profile” under “homeowners” and you will click “register an additional property”. Should you encounter any difficulties or have any questions, our friendly customer support team is always available to assist you at 407-214-8806 or by email to your association’s email listed on your coupon.

Payment Options

By Mail
You can mail your payment for your assessments by sending your payment coupon and a check to the following address:

Association Name (listed on your coupon)
c/o Folio Association Management
PO BOX 25473
Tampa, FL 33622-5473

You will need to include one check per property address please, as well as your payment coupon and reference your address in the memo line of each check.

Bill Pay
You can set up Bill Pay through your bank by providing them with the following information:
Payee Name: Association Name (listed on your coupon)
Payee Address: c/o Folio Association Management, PO Box 25473, Tampa, FL 33622-5473
Please make sure the address of your property is on the check.

Online Payment
You can make Online payments using either credit cards or e-check through your homeowner portal at www.myfolioaccount.com to create a user account. You will need to ” Register” and complete the information required to gain access to your Online account. Once registered and approved, you will receive a password via mail and will be ready to make Online payments.
• Recurring or One-time: Debit/Credit Card – through Payabli (Service fee of 3.25% of payment amount)
• One-time: E-Check – through Payabli (Service fee of $2.99)
• Recurring: E-Check – through Payabli (Service fee of $1.99)

Hours of Operation
Folio Association Management is open Monday through Friday from 8:00 am-5:00 pm (Est).
We are closed on weekends and Federal holidays.
4301 Vineland Rd Ste. E-1 Orlando, FL 32811 | 407.327.5824 | folioam.com
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Upgrading to ButterflyMX Entry System at the Community Gate

John's Landing HOA

Dear Homeowners and Residents,

🦋 Community Announcement:

Upgrading to ButterflyMX Entry System at the Community Gate

We are excited to announce the upcoming implementation of the ButterflyMX smart entry system for our community entrance gate. A modern, secure, and user-friendly solution designed to enhance your experience and streamline access across our property. This smartphone-based system will replace our current gate access method, offering enhanced security, convenience, and flexibility for residents and their guests.

Traditional remotes or clickers; you may continue using your existing gate remote as usual. In addition, residents and guests will have the option to use the intercom unit at the gate for direct access.

🔑 What Is ButterflyMX?

ButterflyMX is a cloud-based video intercom and access control system used in residential communities nationwide that allows residents to manage property access directly from their smartphones. While it offers mobile access through a smartphone app, it also supports traditional and on-site access methods.

Key features include:

  • Gate Intercom Use: Guests or residents can use the on-site touchscreen to request entry or enter a PIN code.
  • Smartphone Access (Optional): Open the gate with your phone via the ButterflyMX app.
  • Remote Guest Access: Grant entry to visitors, deliveries, or service providers with one-time or recurring virtual keys or PINs from anywhere even when you’re not home.
  • Virtual Keys & PINs: Issue single-use or recurring access codes for guests.
  • Integration with Smart Devices: Use voice commands via Siri or Alexa to open the gates.
  • Multi-Device Compatible: Available on both iOS and Android platforms.
  • Continued Support for Existing Remotes: Your current gate remote or clicker will continue to work without any changes.
  • Seamless Integration: Connects with other property technologies, such as smart locks and security cameras, for a comprehensive access solution.
  • Audit Trails: View time- and date-stamped images of all gate entries, stored for 365 days for better oversight.

📺 Watch a quick overview of how ButterflyMX works:

🛠️ Implementation Timeline

Installation and implementation of the ButterflyMX system will begin within the next few weeks. Updates and step-by-step setup instructions will be shared as we approach the rollout. Details which will include how to set up your account and start using the system as the rollout progresses.

💵 Cost & Support

The system will be funded through a modest fee of $2 per month ($24 annually) per lot/home, which includes:

  • Full access to the ButterflyMX mobile platform.
  • Ongoing software support and security updates.
  • Self-management features for residents (control your own guest access, view history, etc.).
  • Remote management capabilities for property managers.
  • Ongoing software updates and support.

This fee ensures continued support, maintenance, and upgrades of the gate access system.

This cost-effective solution enhances the security and convenience of our community.

Importantly, this is not an additional bill or separate charge.
The cost of the ButterflyMX system is already included in your current assessments and will not be billed separately.

📱 Getting Started

Once installed, residents will receive instructions on how to download the ButterflyMX app and set up their accounts. The app is available for both iOS and Android devices.

  • Download the ButterflyMX mobile app.
  • Registering your account.
  • Setting up personal and guest access.

Our goal is to make the transition smooth and beneficial for everyone.

We are confident that the ButterflyMX system will offer a safer, convenient and more streamlined entry experience for our community as well as enhancing our community’s security.

If you have questions, feel free to contact the Folio Association Managements office.
4301 Vineland Road Suite E-1
Orlando, FL 32811
Phone : (407) 214-8806
Email : Email

Thank you for your continued support!

Sincerely,

Johns Landing HOA Board

ButterflyMX Community Announcement

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Waste Pro Trash and Recycling 2025 Holiday Schedule

John's Landing HOA

Town of Oakland Trash and Recycling

2025 Holiday Schedule

Memorial Day—Unincorporated Orange County residents will receive services on schedule. All other customers will not be serviced on Memorial Day and will experience a one-day delay.

July 4th – No service interruptions. Services will run on schedule.

Labor Day – Unincorporated Orange County residents will receive services on schedule. All other customers will not be serviced on Labor Day and will experience a one-day delay.

Thanksgiving Day—Due to the holiday, there will be no service. Those who receive service once per week will receive service on a one-day delay. Those who receive service twice per week will receive service on their next regular service day.

Christmas Day– Due to the holiday, there will be no service. Those who receive service twice per week will receive service on their next regular service day. Additional changes are listed below.

Maitland – The make-up days for Christmas Day and New Year’s Day (yard waste only) are Saturday, December 29, 2025, and Saturday, January 5, 2026.
Eatonville – The make-up day for Christmas Day is Thursday January 1, 2026.
Winter Park – The make-up day for Christmas Day is Thursday, January 1, 2026.
The City of Windermere – The make-up day for Christmas Day (yard waste only) is Saturday December 29, 2025.
New Year’s Day– No service interruptions. Service will run as usual.

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